For successful meetings, you should provide a well-prepared work environment. The conference room is an integral part of this environment. It should be properly equipped so you can run your meetings smoothly.

Today you can choose among many conference room equipment solutions. From intelligent AV control systems to audio, and video conferencing tools integrated into your business phone systems to feature-rich conferencing phones that take your meeting to the next level.

As long as you create a meeting space with the right set of communication and collaboration tools, the participants will feel engaged and focused.

Read on to learn the top must-have tech products for your smart conference room. They will help you organize and run successful meetings hassle-free.

Conference room must-have tech products

Functioning AV Control System

An AV control system is a must for any conference room. It allows you to manage all your audio and video equipment from one central location. With an AV control system, you can easily switch between different input sources, adjust the volume, and change the settings of your audio and video equipmen

The right AV control system integrated into your conference room is important for maintaining a healthy and productive workplace there.

The AV control system is the device that connects and controls all the equipment in your meeting room. It coordinates the hardware and software during the meeting so that the participants can work more effectively. 

Analyze your specific business needs and equipment setup to determine what type of AV control system is most suitable for your company. There are a lot of possibilities in the market for professional AV control systems. Their main features include:

• managing TV screens and audio systems, 
• switching on and off the lights 
• turning the webcam and speakers on and off
• rolling and turning a projector on and off
• connecting external devices to the conferencing hardware

One of the key benefits of the modern AV management system is its compatibility with a variety of devices. Your team may use different tools to connect from multiple locations – laptops, tablets, or smartphones during a meeting. They also can use diverse teamwork solutions – audio conferencing, video calls, instant messages. 

So to run a successful meeting, your audiovisual system should have a simple interface from where you can manage all the equipment and connect people who join remotely. 

Interactive whiteboard

The whiteboard is a great way to get your meeting started on the right foot. It helps to create a more engaging and productive environment by giving everyone a chance to participate.

An interactive whiteboard is a must for any conference room. With an interactive whiteboard, you can easily share ideas and collaborate with your team during the meeting.

The whiteboard with a pen is one of the (most recognized) symbols of the corporate meeting room. It is a must-have product that helps the presenters explain a topic in more detail – with notes or visuals. 

Thanks to the enhanced technologies today you may choose an interactive whiteboard for your meeting room. It is very useful if you plan to conduct both offline and online meetings with remote co-workers or global customers. This smart gadget usually encompasses all-in-one a board, a projection screen, and a computer. 

During the meeting, you can invite collaborators from anywhere to your board. This allows them to actively participate in real-time discussions in the conference room. They can:

• Take notes, 

• Track projects,
• Brainstorm,
• Integrate it with third-party applications to streamline teamwork
• Share documents

The attendees can streamline their teamwork by using different modes of such high-tech equipment:

• Presentation
• Video conferencing 
• Screen sharing